> For the complete documentation index, see [llms.txt](https://docs.akinon.com/llms.txt). Markdown versions of documentation pages are available by appending `.md` to page URLs; this page is available as [Markdown](https://docs.akinon.com/tutorials/app-maker/team-and-access/invitations.md).

# Invitations

## Invitations

Invitations let you bring new members into your App Maker organization by email. Instead of creating an account for someone directly, you send them an invitation; they receive a registration link and join your organization with the roles you selected when the invitation was created.

Sending and managing invitations requires the **Invitation** write privilege on the organization. Members without it can view the page but will not see the **Invite User** action.

### <mark style="color:red;">Viewing Invitations​</mark> <a href="#viewing-invitations" id="viewing-invitations"></a>

Open App Maker and navigate to the **Invitations** page for your organization. The list shows every invitation you have created, most recent first, with the following details for each row:

* **Email** — the address the invitation was sent to.
* **Created Date** — when the invitation was created.
* **Validation Date** — the expiration date. After this date the invitation can no longer be used to register.
* **Registration Date** — when the invitee completed registration. Until they do, this shows `---` with a "User hasn't registered yet!" note.
* **Invitation Token** — the unique code for the invitation. Use the copy control to copy it.
* **Invitation Link** — the full registration link for the invitee. Use the copy control to copy it and share it directly if needed.
* **Status** — the current state of the invitation (see below).

You can narrow the list with the **Status** filter, which offers **Pending/Expired**, **Success**, **Failed**, and **Suspended**.

A **Pending** invitation whose Validation Date has passed and that has not been registered is shown as **Expired**. Once the invitee registers, the invitation moves to **Success** and the Registration Date is filled in.

### <mark style="color:red;">Sending an Invitation​</mark> <a href="#sending-an-invitation" id="sending-an-invitation"></a>

**Step 1: Open the invitation form​**

* On the Invitations page, click the **+ Invite User** button to open the invitation form.

**Step 2: Fill in the invitation details​**

* **Email** (required) — the address of the person you want to invite. It must be a valid email address.
* **Roles** (optional) — select one or more organization roles to grant the new member. You can leave this empty and assign roles later.
* **Expiration Date** (required) — the last day the invitation can be used. Only future dates can be selected.

**Step 3: Send the invitation​**

* Click **Invite**. On success, an "Invitation sent" confirmation appears and the new invitation is added to the list. The invitee receives an email containing their registration link.

### <mark style="color:red;">Duplicate and Already‑Registered Rules​</mark> <a href="#duplicate-and-already-registered-rules" id="duplicate-and-already-registered-rules"></a>

App Maker prevents inviting the same person twice or inviting an existing member:

* If the email already has an **active (pending, not yet expired)** invitation in your organization, sending another one is rejected with **"The email has active invitation"**.
* If the email belongs to a user who is **already registered**, the invitation is rejected with **"This email is already registered"**.

Invitations that have **expired** or been **suspended** no longer block a new invitation — you can invite that email again by creating a fresh invitation.

### <mark style="color:red;">How the Invitee Joins​</mark> <a href="#how-the-invitee-joins" id="how-the-invitee-joins"></a>

**Step 1: Open the registration link​**

* The invitee opens the registration link from their invitation email (or the link you copied from the **Invitation Link** column). The link is pre-filled with their email address.

**Step 2: Complete registration​**

* The invitee sets up their account and completes registration. The link only works while the invitation is valid — an expired invitation can no longer be used, and you will need to send a new one.

**Step 3: Confirm the invitation was accepted​**

* Back on the Invitations page, the invitation's **Registration Date** is now filled in and its **Status** shows **Success**. The new member can now sign in and access your organization with the roles you assigned.


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