Invitations

Invitations

Invitations let you bring new members into your App Maker organization by email. Instead of creating an account for someone directly, you send them an invitation; they receive a registration link and join your organization with the roles you selected when the invitation was created.

Sending and managing invitations requires the Invitation write privilege on the organization. Members without it can view the page but will not see the Invite User action.

Viewing Invitations​

Open App Maker and navigate to the Invitations page for your organization. The list shows every invitation you have created, most recent first, with the following details for each row:

• Email — the address the invitation was sent to.
• Created Date — when the invitation was created.
• Validation Date — the expiration date. After this date the invitation can no longer be used to register.
• Registration Date — when the invitee completed registration. Until they do, this shows --- with a "User hasn't registered yet!" note.
• Invitation Token — the unique code for the invitation. Use the copy control to copy it.
• Invitation Link — the full registration link for the invitee. Use the copy control to copy it and share it directly if needed.
• Status — the current state of the invitation (see below).

You can narrow the list with the Status filter, which offers Pending/Expired, Success, Failed, and Suspended.

A Pending invitation whose Validation Date has passed and that has not been registered is shown as Expired. Once the invitee registers, the invitation moves to Success and the Registration Date is filled in.

Sending an Invitation​

Step 1: Open the invitation form​

• On the Invitations page, click the + Invite User button to open the invitation form.

Step 2: Fill in the invitation details​

• Email (required) — the address of the person you want to invite. It must be a valid email address.
• Roles (optional) — select one or more organization roles to grant the new member. You can leave this empty and assign roles later.
• Expiration Date (required) — the last day the invitation can be used. Only future dates can be selected.

Step 3: Send the invitation​

• Click Invite. On success, an "Invitation sent" confirmation appears and the new invitation is added to the list. The invitee receives an email containing their registration link.

Duplicate and Already‑Registered Rules​

App Maker prevents inviting the same person twice or inviting an existing member:

• If the email already has an active (pending, not yet expired) invitation in your organization, sending another one is rejected with "The email has active invitation".
• If the email belongs to a user who is already registered, the invitation is rejected with "This email is already registered".

Invitations that have expired or been suspended no longer block a new invitation — you can invite that email again by creating a fresh invitation.

How the Invitee Joins​

Step 1: Open the registration link​

• The invitee opens the registration link from their invitation email (or the link you copied from the Invitation Link column). The link is pre-filled with their email address.

Step 2: Complete registration​

• The invitee sets up their account and completes registration. The link only works while the invitation is valid — an expired invitation can no longer be used, and you will need to send a new one.

Step 3: Confirm the invitation was accepted​

• Back on the Invitations page, the invitation's Registration Date is now filled in and its Status shows Success. The new member can now sign in and access your organization with the roles you assigned.